🎓 Purpose
Physical access to unsecured systems, devices, and notes can lead to data loss or theft of intellectual property and valuable equipment.
👥 Audience
FACULTY RESEARCHERS ADMIN STAFF IT STAFF STUDENTS
Initial considerations
Is your data and/or device encrypted? Encrypting your data provides an extra layer of protection in case the physical device is stolen.
\uD83D\uDCD8 What can I do?
🗄️ Store hard copy data and portable devices in a secure environment.
It is recommended you use a "double-locked" solution, meaning a private office/workspace with lockup capabilities (filing cabinet, safe, etc.)
Do not leave devices unattended in open spaces, regardless of how quickly you might return. Consider using a cut- and drill-proof locking cable to prevent grab-and-run incidents.
Do not leave devices unattended in visible, but private spaces like near office windows or visible from a car window to prevent break-ins and theft.
🔬 For researchers: https://research.utoronto.ca/data-security-standards-personally-identifiable-other-confidential-data-research
☑️ Keep an inventory of all devices, information, and services related to your work or project.
Establish a log or check-in/out system for when portable devices and hard copy data are used by a team member.
🥸 Don’t allow unauthorized people using or borrowing your devices.
🗑️ Securely delete all data from a device before surrendering or disposing of it.
🛫 Take additional precautions should be taken while travelling.
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