Page Comparison

Purpose

Physical access to unsecured systems, devices, and notes can lead to data loss or theft of intellectual property and valuable equipment. 

Audience

On this page

Initial considerations

🔒Encrypt your data and/or devices.

• Encrypting your data provides an extra layer of protection in case the physical device is lost or stolen.

  • Encrypt data and devices

Establish a resilient backup strategy and back up your data.

• Should your physical device be lost or stolen, it is important that you have the necessary backups to recover from.

  • Back up data

What can I do?

🗄️ Store hard copy data and portable devices in a secure environment.

• It is recommended you use a "double-locked" solution, meaning a private office/workspace with lockup capabilities (filing cabinet, safe, etc.) 

• Do not leave devices unattended in open spaces, regardless of how quickly you might return. Consider using a cut- and drill-proof locking cable to prevent grab-and-run incidents. 

• Do not leave devices unattended in visible, but private spaces like near office windows or visible from a car window to prevent break-ins and theft. 🔬

For researchers

• Be sure to consult with the following documentation published by the Human Research Ethics Unit.

  • https://research.utoronto.ca/data-security-standards-personally-identifiable-other-confidential-data-research

☑️ Keep an inventory of all devices, information, and services related to your work or project.

• Asset management; data and devices

• Establish a log or check-in/out system for when portable devices and hard copy data are used by a team member.

🥸 Don’t allow unauthorized people to use or borrow your devices.

• Allowing someone to use or borrow your device could provide them access to locally stored data.

🗑️ Securely delete all data from a device before surrendering or disposing of it.

• Delete or destroy data and devices

🛫 Take additional precautions should be taken while travelling.

• Travel or work remotely