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Purpose

Collecting data from human subjects, whether via survey or other means, introduces ethical obligations and privacy/confidentiality requirements to your project as per the https://ethics.gc.ca/eng/policy-politique_tcps2-eptc2_2022.html.

Audience

On this page

Initial considerations

Determine your data's classification.

• Classifying your data is the first step to knowing what safeguards are required to securely process or store your data.

  • Classify data

Determine if REDCap is a viable solution.

• “REDCap (Research Electronic Data Capture) is a free and secure data-management web application for building and managing online surveys and databases. While REDCap can be used to collect virtually any type of data, it is specifically geared to support online or offline data capture for research studies and operations." The University of Toronto's REDCap instance is able to collect Level 1 through Level 4 data.

  • https://act.utoronto.ca/redcap/

    • Includes eligibility guidelines, start-up guides, access request instructions, and training.

Consult your human ethics protocol.

• Your human ethics protocol will need to specify the platform or solution you are using to collect data and how security is being maintain. It is essential that you adhere to the requirements outlined within your protocol and should a new platform or solution be required, that you amend your protocol.

• If you are unsure about your obligations, please contact the relevant ethics unit.

  • https://research.utoronto.ca/ethics-human-research/ethics-human-research

\uD83D\uDCD8 What can I do?

Contact your local IT about what solutions are supported or recommended by your division or department.

• https://uoft-infosec-cf.atlassian.net/wiki/spaces/ISH/pages/4948958/AdditionalContact+help#%F0%9F%96%A5%EF%B8%8Fus#Information-Information-Technology-(IT)

Consider other commonly used platforms or solutions.

• https://www.google.com/url?sa=t&rct=j&q=&esrc=s&source=web&cd=&cad=rja&uact=8&ved=2ahUKEwjkh4-rwOCEAxUeg4kEHTh2BGYQFnoECAYQAQ&url=https%3A%2F%2Fforms.office.com%2F&usg=AOvVaw0gcwZzm7H3R6-eh0K_JKNj&opi=89978449

  • Available to all faculty and staff through your institutional M365 account.

• https://www.qualtrics.com/core-xm/survey-software/

• https://www.surveymonkey.com/

• https://www.hostedincanadasurveys.ca/

• https://www.jotform.com/